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University Athlete Sync Instructions

Our integration with University Athlete (UA) allows coaches to seamlessly transfer tournament events and recruit data from UA to ACS! To get started with the ACS and UA Sync, email us at helpdesk@acsathletics.com identifying your UA account administrator and that you would like to get started with the sync! 

Configuration Requirements:

  • Your ACS/UA sync is configured using your UA account administrators’ email address
  • The sync will be configured in one users ACS account

Once you receive notification that your account settings have been updated, follow the steps below to configure your sync:

  1. Login to your ACS system
  2. Hover over the Recruits tab
  3. Click on Settings
  4. Click on University Athlete Sync Settings
  5. On this screen you will enter your University Athlete Account username and password before designating the information you would like to be transferred to ACS

 

    • Initial Sync Date – Determine the initial date you wish to begin syncing information from University Athlete. This will filter athletes and tournaments added to ACS based on the date they were created in University Athlete. We recommend setting this at least two years prior to the current date, as this will likely encompass athletes currently being recruited. (Ex: a 2017 recruit may have been created in 2015, so your Initial Sync Date would need to be 01/01/2015)
    • Sync Club Team Information by Team Name? – Select Yes if you would like to sync Club Team information from University Athlete to ACS
    • Grad Year – Highlight all Recruit Grad Years you would like to sync from University Athlete to ACS
    • Recruit Standard Sync Fields
      • Sync – Check this box if you would like to sync this data field from University Athlete to ACS. Sync will only populate blank fields in ACS with UA data
      • Overwrite – Check this box if you would like to overwrite existing data in ACS with information in University Athlete
      • Best Practice: Sync vs. Overwrite – Do you update recruiting information in ACS or University Athlete? If University Athlete, check both Sync and Overwrite. If ACS, check only Sync.
    • Recruit Custom Sync Fields
      • Sync with – From the dropdown menu, select the field in ACS which corresponds with the field name in University Athlete
      • Overwrite – Check this box if you would like to overwrite existing data in ACS with information in University Athlete

6. Once this screen has been completed, click Save & Return on the bottom of the page

  • Note: Your sync will take place overnight once you have clicked Save & Return

7. Other functions:

  • Sync Now ­– Once you have clicked Save & Return on the sync configuration page, click this button to immediately transfer University Athlete data into ACS
    • Note: – This may take a few minutes depending on the amount of data that will be transferred
  • Delete Configuration – If you would like to make any changed to your sync after the initial setup, you must delete the existing configuration before re-configuring your sync

 

Click here to view a help article on Logging University Athlete Tournament Evaluations

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